Requisition Number: CONTR01138
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Information about the organization: The United States Holocaust Memorial Museum is looking for an innovative and passionate individual to join our team and inspire citizens and leaders worldwide to confront hatred, prevent genocide, and promote human dignity.
Information about the role: The USHMM is a public-private partnership that receives a direct federal appropriation and also raises private contributions to support its mission. Approximately half of the $130 million annual budget comes from charitable contributions (restricted and unrestricted) and endowment earnings; the other half is Federal appropriated funds (annual, multi-year, and no-year). The Museum complies fully with the Federal financial management rules and regulations, and Generally Accepted Accounting Principles (GAAP) and accounting standards.
This position is located in the Office of the Finance, US Holocaust Memorial Museum, with a duty location in Washington, DC. The Controller of the United States Holocaust Memorial Museum (USHMM) is responsible for USHMM’s accounting and financial reporting, and serves as the key advisor to Museum management on accounting, accounting operations, and financial management. The Controller reports to the Chief Financial Officer (CFO) and may serve as acting CFO in the CFO’s absence.
This is a full-time donated position (non-Federal) paid with the Museum’s private funds. Salary is commensurate with experience.
Duties, and Responsibilities for the role: The Controller serves as the supervisor to the staff of accountants and accounting technicians responsible for accounts payable, accounts receivable, and payroll to achieve timely and accurate payments, prompt billing and collections, and accurate recording in the general ledger. Ensures proper accounting treatment in the recording of transactions and integrity of transactions posted to the general ledger through procedures that provide for appropriate reviews and approvals.
The Controller has direct responsibility for the general accounting and financial reporting activities of the Museum to include:
· Day-to-day financial operations involving both appropriated and non-appropriated funds, and the systems under which funds are received, committed, obligated, transferred, controlled, disbursed, reconciled and reported;
· Maintaining the general ledger;
· Reviewing and updating the policies, procedures, and internal controls that ensure the integrity of financial systems, financial records, and financial reports;
· Providing financial and management reports, and advising and assisting Museum staff and managers on the best practices related to financial operations and management;
· Collaborating with peers managing other sections within the USHMM’s Office of Finance, which include Budget, Procurement, and Business Services;
· Maintaining two separate payroll systems (Federal and private) and two separate disbursement systems (Federal and private).
Financial and Management Reporting
· Reviews and approve monthly, quarterly and annual general ledger closings. Ensures monthly reconciliation of balance sheet and income statement accounts;
· Prepares and submits all required financial reporting on federal funds;
· Prepares monthly, quarterly, and annual financial statements;
· Monitors cash receipts, disbursements, investment accounts and federal fund balances, to insure ensure adequate operating funds are on hand;
· Prepares useful and user-friendly internal financial and management reports;
· Complies with US Treasury reporting requirements.
Internal Controls and Compliance
· Maintains and documents a system of internal controls to ensure accurate recordkeeping, safeguarding of assets, and segregation of duties;
· Ensures Museum-wide compliance with applicable accounting, reporting, and financial system standards, principles, and functional requirements;
· Ensures compliance with applicable legal and tax requirements;
· Manages audits.
Minimum Qualifications for the role
· Expert knowledge of accounting theory, concepts, and practices and skill in applying this knowledge to broad assignments involving the development and promulgation of accounting policies and standards, to the development and management of the Museum's accounting and reporting systems, and to the solution of difficult accounting system problems.
· Comprehensive knowledge of accounting and financial policies, systems, practices and procedures as well as Federal reporting requirements to manage, evaluate, and coordinate various accounting operations and systems to support Museum activities and reporting.
· Thorough knowledge of the laws and regulations of OMB, GAO, GSA, Inspector General's Office, and other regulatory agencies and skill in applying this knowledge to prepare internal and external financial reports for these agencies and processes.
· Knowledge of investment and economic concepts, theories, and practices and skill in applying them to securities and investments analysis, reconciliation, and reporting, and to solve difficult financial management problems.
· Extensive knowledge of automated accounting systems, procedures, and relevant software programs to oversee and direct systems operations and systems development involving database and ledger maintenance and reconciliation, spreadsheet analysis, and reports generation for both appropriated and non-appropriated funds.
· Knowledge of, and skill in maintaining operating accounting systems where there is a greater than normal need to correlate improvements with the entire system and there is substantial need for improving systems capability and providing solutions to program management problems.
· Skill in establishing short and long-term planning and management initiatives related to the conduct of financial reporting and accounting programs.
· Knowledge of management, administrative, and human relations concepts, theories, methods, and practices sufficient to analyze, organize, and manage accounting operations and supervise a staff of accountants, accounting technicians, or other assigned staff.
· Skill in communications, both oral and written, to interact effectively with others at both the staff and board level; to provide advice, negotiate, and resolve problems; prepare and present recommendations and reports; and to supervise staff effectively both orally and in writing.
· Knowledge and skill in representing CFO or Associate Director for Administration & Finance at meetings and in presentations within and outside the institution, to members of the governing board, liaisons at 0MB, and in Congress, important donors to the , and other special constituencies.
Qualified candidates of interest must attach their cover letter and resume for consideration.
Bachelors or better in Finance or related field.
Expert knowledge of accounting theory, concepts, and practices and skill in applying this knowledge to broad assignments involving the development and promulgation of accounting policies and standards
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)