FLSA Classification: Full-time; Exempt
Location: Alexandria, VA or Remote
PQA, the Pharmacy Quality Alliance, is a national quality organization dedicated to improving medication safety, adherence and appropriate use. A measure developer, researcher, educator and convener, PQA’s quality initiatives support better medication use and high-quality care. A non-profit organization with approximately 240 diverse members across healthcare, PQA is a unique alliance in healthcare. It brings pharmacies, health plans, health care providers, pharmacy benefit managers, biopharmaceutical companies, technology vendors, government agencies and others together to build consensus and collaborate to improve medication use quality.
The Controller manages the everyday finances and bookkeeping responsibilities and is responsible for managing PQA’s revenue and expenses, overseeing grants and contributions accounting, management of financial aspects related to membership, licensing and contracts, audit preparations, as well as producing financial reports and supporting the Chief Operating Officer (COO ) at financial meetings.
- Financials - Deposit checks, post monthly transactions in QuickBooks Online, financial statement preparation, maintain the general ledger, reconcile bank statements, and manage/reconcile credit card.
- Reports - Preparation of financial reports for COO by collecting, analyzing, and summarizing financial information and trends
- Invoicing - Create and maintain accurate records and prepare and send membership and licensing royalties invoices, as required. Upload invoices to external partner payment portals such as Ariba.
- Member Support - Engage with members and provide customer support around inquiries on membership, licensing, contracts and grants, and sponsorship invoices. Track accounts receivable and follow up with members/customers to reduce past due payments.
- Accounts Payable - Responsible for all payable and receivable management including processing expense reports related to staff reimbursements and those associated with meetings such as speakers, award winners, etc.
- Tracking - Grant and contributions tracking against deliverables, following non-profit grant accounting, and filing documentation for yearly audit
- Budgeting - Support the development of the annual budget; prepare reports for the quarterly Finance & Operations Committee Calls, analyze expenditures.
- Auditing - Audit preparation including trial balances, general ledger detail, budget vs. actual, related party transactions, internal financial transactions, pre-paid expenses, fixed asset additions, disposals, and depreciation, accrued expenses, schedule of net assets, schedule of functional expenses, etc. List of grants receivable, including grant identification, year-end balance, cash received, revenue recognized, and balance at year-end which agrees with trial balance
- Standardization - Work with members of the PQA team to ensure that policies and processes are in place to identify and address any potential accounting issues that may arise.
- Processing - Primary cardholder for equipment purchases
QUALIFICATIONS & EXPERIENCE:
Minimum Job Qualifications and Skill Sets
- Bachelor’s degree in accounting, business, or a related field
- Strong working knowledge of non-profit accounting principles, financial statements, and accounting systems
- Strong working knowledge of accounting software such as QuickBooks Online, Bill.com, and other relevant accounting software
- Proficiency in Microsoft 365 Suite (Word, Outlook, SharePoint, Teams), with advanced Microsoft Excel skills
- Strong organizational, interpersonal, verbal, and written communication skills
- Detail-oriented and able to track and manage competing priorities
- Excellent time management skills with a proven ability to meet deadlines
- Able to work independently and as part of a team
- Master’s degree or advanced credentials in accounting, business, or a related field (e.g., MBA, CPA)
- Previous experience working in non-profit associations
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Employee is regularly required to stand, sit, talk, hear and use hands and fingers to operate a computer and telephone.
- Close vision requirements due to computer work.
- Documentation of full vaccination against COVID-19.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Standard office environment
Occasional travel to attend the PQA Annual Meeting, Leadership Summit, and internal team meetings.
Interested candidates should submit a letter of interest accompanied by a resume and/or curriculum vitae to careers@PQAalliance.org.