Tijuana Newman

Meeting Planner


Meeting Planner
Major DC aviation trade association seeks entry level Meeting Planner to join the Meetings and Conference team. Responsibilities include, but are not limited to initial attendee and exhibitor registration set-up, handling meeting logistics to include: organizing food and beverage, hotel AV requirements, onsite registration set-up, speaker logistics, sponsor fulfillment and room block management; and travel to assigned meetings in North America.
Collaborate with internal and external stake holders, vendors and guests in a timely and responsive manner, provide marketing support, and handle some desktop publishing activities as required. Association holds 30+ meetings each year ranging from 1 1/2-day to multi-day conferences both in the U.S. and Canada.
Ideal candidate
Able to work effectively in a fast paced environment where standards are high and information is processed expeditiously and efficiently. Must have excellent verbal and written communication skills; ability to multitask; be organized; have proven analytical skills and keen attention to accuracy and detail; have the ability to take initiative and work on multiple projects and conferences at one time; possess the ability to respond quickly to changing priorities while meeting deadlines.  Must be able to work independently, proactively and creatively; and manage time effectively in a deadline-oriented environment.  
Requires outstanding interpersonal skills and the ability to work well with all levels of staff within the organization and communicate effectively and timely with internal program staff, association speakers, and membership.
Proficiency with Microsoft Office programs, and the knowledge of or ability to learn the following programs: iMIS, Informz, BadgePro. Experience using website based management systems, association databases and various forms of social media are a plus, ability to travel to manage onsite logistics for meetings and to the association annual meeting is required.  
Education and Experience
Bachelor’s degree in business, administration, communications, or hospitality/event management preferred or 1 to 2 years of experience in an association environment or the hotel industry. Must have experience managing meetings independently, from start to finish.
Forward cover letter and resume with desired salary to:  
Airports Council International-North America
ATTN: Human Resources
1615 L Street, NW, Suite 300
Washington, DC 20036
hr@airportscouncil.org  Fax: 202-331-1362
Resumes without salary requirements will not be considered.