Stephanie Deason

Accounting Manager

National League of Cities

Major Role

Consistent with the mission, vision and values of National League of Cities, manage and oversee the daily operations of the Accounting department.  Monitor and analyze accounting data and produce financial reports and statements that inform management decision-making.  Establish proper accounting methods, policies, and principles in collaboration with the Controller.



1.     Financial Planning

·    Assist in the development and deployment of the annual financial planning process.

·    Help create and recommend planning/forecasting methodologies, guidelines for allocations, budget constraints, and financial performance targets.

·    Develop templates, policies, and timelines for the budgeting process as assigned.

2.     Accounts Payable, Accounts Receivable, and Payroll Oversight

·    Manage the AP, AR, and payroll processing functions in collaboration with the Controller.

·    Establish appropriate controls, protocols, and procedures to verify that processes comply with NLC policies and applicable laws / regulations.  Oversee the preparation and distribution of W-2, 1099, and other required forms.

·    Review and approve AP and payroll runs.  Audit and verify corresponding AR, AP, and payroll journal entries.

·    Administer member billing.  Investigate and resolve overdue accounts, approve write-offs and refunds, and prepare monthly billing reports and analyses for the Controller.

·    Collaborate with Talent Management on the implementation of processes to administer payroll changes for employees.

3.     Banking Administration

·    Set up wire payments.

·    Review monthly reconciliation of bank accounts transactions by staff accountants.

·    Recording monthly investment activity.

4.     Reporting & Analysis

·    Develop and prepare standardized reports, dashboards, and financial metric scorecards.  Set up and maintain dashboard and reports in the accounting system.

·    Support the Controller in the development of monthly reports comparing plans/budgets, actual financial results, and results for past comparable periods.  Provide explanations for any identified variances. 

·    Analyze key account trends and performance drivers in collaboration with department Directors.

·    Prepare monthly, quarterly, and annual summary reports of grant activity.

·    Prepare special analysis projects as requested to assist in the evaluation of proposed strategic initiatives and special projects.

5.     Accounting and G/L Oversight

·    Manage the overall month-end closing process in collaboration with the Controller.  Review and approve final month-end journal entries by staff accountants.

·    Find ways to hold departments accountable for the timely submission of financial-related requests and reports in collaboration with the Controller.

·    Reconcile balance sheet and revenue/expense accounts.

·    Prepare monthly and year-end cost allocations.

·    Investigate and resolve accounting discrepancies as needed.

·    Support the Controller in the preparation of month-end financial statements.  Ensure account activity and reported results are reasonable and within expectations.

6.     Tax & Compliance

·    Support the controller in the administration of tax and compliance functions.

·    Respond to information requests for financial information needed by legal, auditors, etc.

·    Recommend, implement, and maintain effective business controls in collaboration with the Controller.

·    Establish and maintain a record retention policy in collaboration with the Controller based on oversight requirements and applicable regulations.  Educate the Finance team on controls and ensure financial materials are retained according to policy.

·    Maintain the confidentiality of financial records.  Ensure all materials are properly secured according to department procedures.

7.     Leadership

·    Build a high-performing, highly-engaged Accounting team.

·    Guide and direct the efforts of assigned staff members to plan and complete work.  Define individual work goals, expectations, priorities, and measures for success.

·    Serve as a mentor and coach for staff, providing knowledge and technical expertise.  Plan and deliver professional development to staff based on their current work assignments and long-term career goals.

·    Perform functions typically associated with managing and leading others, including performance management, recruitment and selection, and compensation and policy administration.

·    Serve as a backup for finance team members as needed.

8.     Perform other duties and complete special projects as assigned.



Education and Experience:

·   Bachelor’s degree in Accounting, Finance, or a related field

·   5 years of experience working as a staff accountant and/or financial analyst, preferably in a non-profit setting

·   Detailed work experience using accounting systems, Sage Intacct preferred

·   MS Office skills (Word, Excel and PowerPoint)

·   Knowledge of NetForum software preferred

·   Two years of prior supervisory experience


Key Competencies:

·   Collaboration – intermediate level

·   Problem Solving – intermediate level

·   Communication – intermediate level

·   Business Acumen – intermediate level

·   Stewardship – intermediate level

·   Project Management – intermediate level

·   Leadership – intermediate level

·   Drive for Results – intermediate level



Work Environment

Work is typically performed in a standard office setting working at a desk or table on a level surface.  Minimal travel is expected.  May be required to work more hours than normal during a regular workweek depending on workload and deadline requirements.



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