Work with Controller to maintain the integrity and accuracy of the Protestant Episcopal Cathedral Foundation (PECF) combined financial statements in accordance with generally accepted accounting principles. Manage efficient operations of the Foundation Finance and Accounting department in all areas relating to accounting issues, internal and external reporting, risk management, internal controls, and financial management. Interacts on a daily basis with four institution business offices to provide a high level of customer service and to assist with finance and accounting related issues, ensuring the integrity of financial reports.
Maintain the PECF general accounting records and software systems to achieve and sustain a high quality level of fiscal operations in a dynamic accounting environment. Implement adequate internal controls to safeguard financial resources. Assist the Corporate Controller and the Executive Director of Finance & Administration with the PECF annual budget process, monthly financial reviews, quarterly forecasts and special strategic projects.
Duties and Responsibilities:
- Manage and coordinate the month end and year end close of all PECF institutions including reviewing, approving, and posting all account payable transactions and journal entry transactions to ensure the timeliness, completeness and accuracy of the monthly financial statements.
- Coach, lead, coordinate, and develop Finance and Accounting staff including assigning tasks to the appropriate staff, reviewing staff’s monthly reconciliations and providing backup for Accounting and Finance positions and the Payroll Manager.
- Serve as Anybill administrator and primary point of contact for all the Institutions: Review of the Anybill access roles and rights, monitor the internal control of the account payable and payment processes, provide troubleshooting to Anybill issues, and organize training to all Anybill users. Work with all institution business offices to review the accounts payable aging schedule, resolve outstanding checks, and report stale dated checks to DC local government. Coordinate and manage the preparation of 1099-Miscellaneous reporting for the Foundation and all institutions.
- Coordinate with the Facilities Office to ensure Facilities initiated transactions are properly reviewed and reported in the accounting system. Review Foundation’s capital project funds reconciliation to ensure they are properly coded according to the US GAAP and accounted for within the approved budget.
- Coordinate the year-end audit and preparation of audit schedules to ensure the timely delivery of the auditor’s reports.
· Serve as the primary PNC Purchasing Card (PCard) administrator; oversee the creation, replacement, and cancellation of all PECF PCard users; serve as primary point of contact for all PCard inquiries and issues including timely handling of fraudulent credit card transactions, following up for refunds, and generating monthly Pcard statements and extracted files.
- Serve as the backup for the Controller. Assist controller with monthly reporting including preparation and review of the Foundation departmental financial reports and various compliance requirements (such as reporting of sales and use tax, unclaimed property reporting, capital expenditure survey, and renewal of various business licenses).
- In partnership with the Controller, organize Close-wide senior accounting meetings and Foundation department meetings and schedule training and support to institutional business office staff to ensure all accounting personnel are current on the variety of important and emerging accounting issues. Assist the Controller and the Executive Director of Finance & Administration to gather and compile internal or external financial and economic data for preparation of the Foundation annual budget and quarterly forecasts.
- Manage the Foundation’s treasury operations related to trusts and bequests activity.
- Special projects as assigned.
Minimum Qualifications (education, certification, years experience):
· Bachelor’s degree in Accounting required.
· Seven + years mixed public and private accounting experience.
· Not-for-profit accounting and fund accounting experience are required.
· CPA or Master of Accounting/MBA preferred.
Knowledge, Skills, Abilities (ex: best practices, teambuilding, detail oriented):
· Knowledge of nonprofit accounting, generally accepted accounting principles, methods and applications. Knowledge of Great Plains accounting system preferred.
· Experience with working for multi-division and complex company preferred.
· High degree of attention to detail; reliability, excellent organizational skills; strong analytical skills; ability to prioritize and manage multiple concurrent tasks in a fast-paced environment.
· Ability to communicate accounting information, policies, and/or procedures in a manner easily understood by managers. Excellent verbal and written communication skills. Strong commitment to excellent customer service.
· Ability to establish and maintain effective work relationships with management, business officers, colleagues, vendors and external institutions. Collaborative working style.
· Ability to implement policies and procedures to maintain compliance with various regulations.
· Strong analytical skills.
· High level of skill in relevant software systems; ability to quantify and illustrate complex financial reports, comparisons and projections.