Human Resources Department

Accountant II, Accounts Receivable

American Institute of Aeronautics and Astronautics



The Accountant II, Accounts Receivable position is responsible for the full life cycle of the accounts receivable process, ensuring all payments are accurately recorded and reconciled.


Essential Functions

1.      Maintain accounting module within Association Management System (NetForum); assist and validate product set up

2.      Prepare monthly cash receipts and AR activity journal entries

3.      Set up, reconcile, and close batches

4.      Post monthly transactions in accounting system (Microsoft Dynamics SL)

5.      Monitor and reconcile deferred income

6.      Reconcile general ledger accounts

7.      Investigate and resolve all discrepancies discovered during reconciliation process

8.      Prepare monthly variance analysis for balance sheet accounts

9.      Record and reconcile outsourced vendor transactions for subscriptions (Turpin), book sales (Books International) and registration (Experient), including bank statements, check deposits, and GL entries

10.  Ensure compliance with internal policies and external regulations

11.  Create invoices, as needed

12.  Process and record online checks, cash deposits, charge backs and manual credit card transactions, as needed

13.  Follow up on outstanding customer payments, as needed

14.  Handle special customer billing processes, such as Exostar, WAWF, SAM, Transcepta

15.  Assist with various financial reporting tasks

16.  Maintain thorough documentation for all activity throughout the year to meet external annual audit requirements and respond to auditor’s request for information

17.  Assist staff with questions, as needed



  1. Accounts Receivable Capacity
  2. Ethical Conduct
  3. Integrity
  4. Detail oriented
  5. Customer service mindset
  6. Deadline focused
  7. Team oriented
  8. Analytical
  9. Technical Systems Capacity
  10. Communications Proficiency


Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and bookshelves. 


Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle paper and type; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; and talk or hear. The employee must occasionally lift or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.


Position Type/Expected Hours of Work

This is a full-time position. AIAA’s normal work week runs Monday through Friday and consists of 37.5 hours or 7.5 hours per day.  Normal business hours are 9:00 a.m. – 5:00 p.m. Monday through Friday.  The time band during which an employee may schedule to begin work is between 7:00 a.m. and 9:30 a.m. The time band during which an employee may schedule to end work is between 3:00 p.m. and 6:00 p.m.  Additional information is available in AIAA’s Flextime/Work Hours Policy.  This position may require long hours and weekend work.



  • Travel is primarily local during the business day, although some out-of-area and overnight travel may be expected.


Required Education and Experience

  • Bachelor’s degree and 5 years of accounts receivable related experience.
  • Experience with Association Management System and Financial Accounting System
  • Competency in Microsoft Office 365 tools


Preferred Education and Experience

  • Degree in business, accounting or computer science; experience with non-profit accounting
  • Experience with Association Management System (NetForum) and Microsoft Dynamics SL financial system


AAP/EEO Statement

AIAA is an equal employment opportunity company.  M/F/V/D


To apply: