Staff Accountant - Nursing Education Association

Staff Accountant

Primary Duties and Responsibilities

Accounts Receivable

• Processes Accounts Receivable (checks, credit cards, and EFT’s)
• Creates and emails invoices, as requested
• Responsible for payment-related questions, including membership, conference registrations, advertising, publications, etc.
• Pursues collection of outstanding payments
• Processes unique invoices (e.g. processing invoices related to the U.S. Department of Veteran Affairs)

Accounts Payable

• Indexes and reviews invoices, travel expense reports, and corporate credit card statements in AP automation software (PN3); ensures accuracy of coding and completeness of backup documentation; cuts and mails checks; transmits ACH files; ensures compliance with internal controls
• Administers and trains staff on PN3
• Performs check reconciliation and runs month-end closing reports; contacts vendors with outstanding checks
• Maintains vendor files; obtains W-9 and ACH information from vendors; verifies federal grant vendors in System for Award Management (SAM)
• Ensures completeness and accuracy of information related to Form 1099-MISC filing; files tax forms

Preparation of Financial Statements

• Prepares monthly general ledger entries related to merchant fee allocations, office equipment usage allocations, and CCNE cash receipts
• Distributes monthly financial statements
• Provides reports for annual audit, including revenue recognition

General

• Maintains basic to intermediate knowledge of Euclid ClearVantage and MemberSuite (association management software-AMS), NetSuite, and Microsoft Access, and is capable of extracting and presenting data in various forms
• Maintains accuracy and completeness of accounting procedures manual; ensures compliance with internal controls
• Updates job knowledge by participating in educational opportunities, reading professional publications, maintaining personal networks, and participating in professional organizations
• Other duties as assigned